ProfitVault vs BeProfit

Both apps answer the same question — what's my real profit per order — and they arrive at numbers that are usually close. The interesting differences are at the edges: what they store about your costs, what they need access to, what they cost at your volume, and what happens to your history if you stop using them. This head-to-head is for someone who's already narrowed it to these two. If you want the broader field, see theBeProfit alternatives comparison.

The two apps, side by side

Where they actually diverge

1. How they handle unit cost changing over time

This is the biggest single difference, and the one most comparison pieces skip. If your supplier raised prices in March and again in August, every order in between has an ambiguous cost. BeProfit stores one cost per product: update the price and every historical order is silently re-costed. ProfitVault stores dated cost batches and applies the chosen method — FIFO, LIFO or weighted average — so each order is costed against the batch it actually drew from. Your March order keeps its March cost. See COGSfor why this matters.

2. What they need access to

Computing profit needs products, order line items and costs. It doesn't need customer names or emails. ProfitVault requests only read_products and read_orders — and because it stores nothing customer-side, there's nothing for a customer data-request webhook to return. BeProfit requests more, mainly to power its cohort and LTV features on top of profit.

Same question for ad platforms. BeProfit can connect Facebook, Google and TikTok directly, which is convenient. ProfitVault expects ad spend to be entered manually or imported — fewer features, one less OAuth grant on your accounts.

3. What's included at each price point

BeProfit's $49 tier covers most stores; the $99 and $249 tiers unlock multi-store, more history and advanced attribution. ProfitVault is free with no tier — the full profit engine (FIFO/LIFO, forecast, alerts, scenario modelling) is in the free plan. The honest case for BeProfit at $49 is if you specifically want the ad integrations, the cohort analysis, or the team features the higher tiers unlock.

4. Track record vs newness

BeProfit has 174 reviews at 4.4★ from a team that's been at it for years. ProfitVault launched on 1 September 2026 and has zero. If you filter on social proof — sensible for software that touches your finances — BeProfit wins today on that criterion alone. ProfitVault's case is price, privacy, and a narrower cost model; none of those change the fact that there are no third-party votes for it yet.

The case for BeProfit

• Real track record. 174 reviews, an established support team, a product that has been hardened by years of merchant feedback.
• Ad integrations. If you want spend pulled automatically from Facebook, Google and TikTok, BeProfit has it.
• Cohort and LTV on top of profit. If lifetime value matters to you as much as per-order profit, BeProfit is closer to that workflow than ProfitVault, which is profit-only.
• Mature UI. Polished dashboard with the patterns established teams already know.

The case for ProfitVault

• Free. No tier, no order cap on the core engine, no "growth plan required to see last quarter."
• Dated cost batches with FIFO/LIFO/average. Margin stays accurate when supplier prices move; no silent re-costing of history.
• Read-only, no customer PII stored. Smaller attack surface, simpler GDPR webhooks, less exposure.
• Cash flow forecast included. 30-day forward projection of net cash position with confidence bands — the feature BeProfit doesn't have at any tier.
• Profit alerts. Margin drops, ROAS thresholds, cost spikes — useful for a merchant who wants to know when something has changed, not just what last week looked like.

How to migrate from BeProfit to ProfitVault

1. Export from BeProfit. Reports → Profit → Export CSV. Get at least the order breakdown by SKU and the cost history.
2. Re-enter unit costs as batches. In ProfitVault, Costs → New batch per SKU per price change. Pick a method (FIFO is the default).
3. Import ad spend as you go. Until you connect an ad integration in BeProfit's successor, enter daily spend by channel. After a week of baseline, the forecast settles.
4. Reconcile one week. Pick one known order from last month. Compute the cost yourself. Both numbers should be in the same dollar — if they aren't, one of you is wrong, and finding out which is the entire reason you did the migration.

How to migrate from ProfitVault to BeProfit

1. Export from ProfitVault. CSV export from every report — orders, costs, P&L, alerts history.
2. Set the single cost per SKU in BeProfit. If you had dated batches, pick the most recent batch's price. BeProfit re-costs history on every update, so start with the current price and accept that earlier months will look slightly different.
3. Connect ad accounts in BeProfit. ProfitVault's manual ad-spend workflow is the one thing BeProfit genuinely replaces — the integration pulls daily spend automatically.
4. Re-set profit alerts. BeProfit's trigger types differ slightly from ProfitVault's; review and adjust thresholds.

Which one fits your store

• Pick BeProfit if a year of paid reviews matters more to you than the $49/month, you want ad integrations rather than manual spend entry, or LTV / cohort reporting is part of your decision-making.
• Pick ProfitVault if free and dated cost batches matter, you don't want a customer PII dependency, or you want cash flow forecasting in the same tool rather than as a separate subscription.
• Either is fine if your cost prices don't change through the year, your order volume is modest, and profit maths is a "check once a week" need rather than a daily operations dashboard.